Resource Library

The Health Profession Opportunity Grants (HPOG) team hosted a Carryover Webinar for HPOG program directors on December 14, 2016. During this webinar, Kim Stupica-Dobbs, OFA Program Manager for HPOG, discussed the requirements of carryover requests, submission timelines, and answered questions with current HPOG grantees.

In general, grantees are allowed a certain degree of latitude to re-budget within and between budget categories to meet unanticipated needs and to make other types of post-award changes; provided the budget changes are for activities detailed in the approved program narrative for that budget period and do not meet one or more of the below prior approval requirements:

The 45 CFR Part 75.308 states that written approval is required from ACF prior to grantees implementing a budget modification for any of the following:

1. Change in scope or objective of the project or program (even if there is no associated budget revision requiring prior written approval).
2. Change in key personnel (This would include the Program Director (PD) or Authorized Official (AO) named in the notice of grant award.)
3. The absence/disengagement from the project of key personnel for more than 3 months or 25% of his/her time
4. The inclusion, unless waived by the HHS awarding agency, of costs that require prior approval in accordance with subpart E of 45 CFR 75, or 45 CFR 75 Appendix IX of this part, or 48 CFR part 31, as applicable. (This would include items such as alternation and renovation of real property and equipment not previously approved.)
5. The transfer of funds budgeted for participant support costs as defined in 45 CFR 75.2 to other categories of expense.
6. Transfer or contracting out work not approved in application
7. Changes in the amount of approved cost-sharing or matching provided by the non-Federal entity.
8. The need arises for additional Federal funds to complete the project.
9. The inclusion of research patient care costs in research awards made for the performance of research work.
10. The provision of subawards by a pass-through entity on fixed amounts up to the Simplified Acquisition Threshold, provided that the subawards meet the requirements for fixed amount awards in 45 CFR 75.201. See 45 CFR 75.353.
11. The recipient wishes to dispose of, replace, or encumber title to real property, equipment, or intangible property that are acquired or improved with a Federal award. See 45 CFR 75.318, 75.320, 75.322, and 75.323.
12. Significant Rebudgeting — Transfer of direct costs of 25% or more of total costs of the last approved award is considered significant rebudgeting.
13. Carryover of Unobligated Balances

Please contact your program specialist if you have any questions about this.

The ACF Waiver Release Form (PDF) needs to be completed by the subject of each success story, promising practice, picture, or other document possessing the name or likeness of an individual that is submitted to OFA. If you have any questions about this requirement, please contact your program specialist.

To officially notify OFA and change the Program Contact/Project Director (PI/PD) for your grant, you will need to do the following:

• Log in to GrantSolutions
• Click on “Manage Amendments”
• Click on “New”
• On the page “Select Amendment Type,” you should choose “Change in PI/PD (Type 6)” and then hit “Create Amendment.”
• Please provide the following information in the fields listed in the Application Control Checklist:
  • Change in Project Director — This is an online form that should be completed. Click “Enter Online.” Then, on the “New Project Director” line, click “Add Project Director” (if this person has not previously been a project director for this program. Otherwise, you can use the drop down menu to select them). Enter all of the required fields (denoted with a red asterisk) with the new Project Director’s information. After inputting all of this individual’s information, please validate the address by clicking “Validate Address.” Once the address is validated, please click on “Save.”
  • SF-424 Application for Federal Assistance — This is an online form that should be completed. Click “Enter Online.” Complete all of the fields, remembering to update Section f “Name and contact information of person to be contacted on matters involving this application” with the name, telephone number and email address of the new Project Director. Then, click “Save.”
  • Cover Letter Upload — Upload a letter on your organization’s official letterhead that provides the name, phone number and email address of the new Project Director. This letter should be signed by the Authorized Representative. You will upload this by clicking on “Upload Files” and following the instructions.
    • The resume of the new Project Director should also be uploaded in this section. You will upload this by clicking on “Upload Files” and following the instructions.
• Go to the Grant Solutions Getting Started page and follow the “Recipient User” guidance. Complete the Recipient/ Grantee User Account Request Form and Security Compliance Statement, and upload as an attachment item by clicking on “Upload Files” and following the instructions. In addition, please send via email to the Grant Solutions Support Center (help@grantsolutions.gov).
• Once you have performed the above mentioned tasks, you will click on “Verify Submission.” Another box will pop up asking you to confirm that you want to complete this amendment, and you will select “yes” or “save.”
• If you have any questions about this process, please contact your program specialist.

To officially notify OFA and change the Authorized Representative (AO) for your grant, you will need to do the following:

• Log in to GrantSolutions
• Click on “Manage Amendments”
• Click on “New”
• On the page “Select Amendment Type,” you should choose “Change in Grantee Authorizing Official (Type 6)” and then hit “Create Amendment.”
• Please provide the following information in the fields listed in the Application Control Checklist:
  • SF-424 Application for Federal Assistance — This is an online form that should be completed. Click “Enter Online.” Complete all of the fields, remembering to update #21 Authorized Representative with the name, telephone number and email address of the new Authorized Representative. The Authorized Representative will need to sign this form by typing in their name in the “Signature of Authorized Representative” field and typing in the date. Then, click “Save.”
  • Cover Letter Upload — Upload a letter on your organization’s official letterhead that provides the name, phone number and email address of the new Authorized Representative. This letter should be signed by the Authorized Representative (or another official that is higher ranking than the Authorized Representative). You will upload this by clicking on “Upload Files” and following the instructions.
• Go to the Grant Solutions Getting Started page and follow the “Recipient User” guidance. Complete the Recipient/ Grantee User Account Request Form and Security Compliance Statement, and upload as an attachment by clicking on “Upload Files” and following the instructions. In addition, please send via email to the Grant Solutions Support Center (help@grantsolutions.gov).
• Once you have performed the above mentioned tasks, you will click on “Verify Submission.” Another box will pop up asking you to confirm that you want to complete this amendment, and you will select “yes” or “save.”
• If you have any questions about this process, please contact your program specialist.

Native Employment Works (NEW) grantees are required to submit an annual report that includes a narrative and statistical component.  NEW program reports cover each July 1 — June 30 program year/ report period.  In each program report, grantees should cover NEW activities, services, and achievements during/for the period covered by the report, including activities, services, and achievements paid for/supported with NEW funds awarded for this program year and activities, services, and achievements paid for/supported with any NEW funds carried forward from a previous program year.

To inform states of a new required certification for TANF state plans.

Tribal TANF Caseload Data - Fiscal Year 2020 

Henry is an immigrant from Ghana who faced difficulty securing employment in New York City. He applied to the Hostos Allied Health Career Pipeline Program and was accepted in January 2019. Henry completed certified nursing assistant (CNA) training, passed his exams in February 2019, and started working in April. In February 2020, he completed patient care technician (PCT) training and obtained another job in October 2020.

This Year 5 Annual Report describes results for participants in the second round of the Health Profession Opportunity Grants (HPOG) Program from the beginning of the Program through the end of Year 5 (September 30, 2015 through September 29, 2020). HPOG grants are awarded to organizations that provide education and training to Temporary Assistance for Needy Families (TANF) recipients and other low-income adults for occupations in the healthcare field that pay well and are expected to either experience labor shortages or be in high demand. The Administration for Children and Families (ACF) within the U.S. Department of Health and Human Services awarded a first round of five-year HPOG grants (“HPOG 1.0”) in 2010.

Candace enrolled in HPOG when she was 39 years old. She applied and was accepted into the Northwest Ohio Pathway to Healthcare Careers (NOPHC) Project in February 2017. She enrolled in the state tested nursing assistant (STNA) program in March 2017, completed the course in April, and passed her exams in December 2017. Candace re-entered the licensed practical nurse (LPN) program in September 2019 after withdrawing earlier that year. She graduated in December 2020 and passed the National Council Licensure Examination (NCLEX) in April 2021.