Frequently Asked Questions

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Memorandums of Understanding (MOU) are encouraged, but not required to illustrate coordination and collaboration. MOUs that do not exchange funds can be signed for the full five year grant period or on an annual basis. If you choose to engage in MOUs with partner organizations, they will need to be submitted, reviewed, and approved by your Program Specialist prior to execution and then anytime thereafter if the MOU language is amended. For MOUs executed annually, they should be resubmitted, reviewed, and approved by your Program Specialist annually. Please refer to the guidance provided in the MOU Review Sheet (PDF).

All contracts or other document vehicles that exchange funds must be resubmitted, reviewed, and approved by your Program Specialist annually. Please refer to the guidance provided in the Contract Review Sheet.

Grantees should be referencing Code of Federal Regulations 45 (Public Welfare) Part 75. 45 CFR 75 Visit disclaimer page lays out the uniform administrative requirements, cost principles, and audit requirements for HHS awards.

Addition of New Healthcare Occupational Trainings

Background: The healthcare occupations that were proposed in the grant application documents, and agreed upon by OFA, are the occupations that are considered approved for training participants. Programs are only allowed to train those healthcare occupations. Programs are allowed to add other healthcare occupational trainings as new labor market needs are identified, as long as those occupations are part of an articulated career pathway. Programs can add those healthcare occupational trainings, and offer training, after receiving approval from OFA.

Approval Process: Before the organization can train for a new healthcare occupation, the grantee will upload a justification containing the following items to GrantSolutions as a Grant Note using the naming convention Add Occ NAME MM YYYY Proposed (e.g. Add Occ Surgical Tech 11 2015 Proposed)

  • The most pertinent Standard Occupational Classification (SOC) code for the healthcare occupational training and a description of the new occupational training.
  • How the proposed healthcare occupation training is preparing students for one or more specific employer or industry recognized credential or degree (which can include a license, third-party certification, postsecondary educational certificate or degree, or a Registered Apprenticeship certificate).
  • A description, narrative or diagram, of the career pathway for the healthcare occupation.
  • Labor market information, including employment rates, projected employment rates, and number of job openings.
  • Real-time labor market trends, including job posting volume, and educational or experience requirements.
  • Occupational wage data, including the median wage and wage ranges.
  • Estimated average starting wages within the proposed service area.
  • Verification from local employers regarding their needs and expectations.
  • Local training capacity including the provider and length of training.
  • Estimated number of participants that will begin the occupational training and an indication of if this addition would require other workplan projection changes.

OFA will note approval for the new healthcare occupation in GrantSolutions. Once OFA has done this, the new occupation with vendor information can be input into PAGES and training can be offered to participants for that occupation.

HPOG provides responsive technical assistance (TA) to grantees across a number of topics and in a number of formats.  You can select from a menu of Technical Assistance topics, but please keep in mind that this is not an exhaustive list.  We can provide Technical Assistance to respond to your unique needs.  TA can take the form of phone calls, webinars, site exchanges with a peer grantee, or on-site training.  Contact your Program Specialist to discuss further or if you wish to put in a formal request for TA.

The HPOG team hosted Orientation Webinars for HPOG program directors on October 14th and 16th, 2015. During this webinar, Stan Koutstaal, OFA Program Manager for HPOG, discussed program requirements and items that require prior approval from the HPOG program office. The Orientation Webinar Video Visit disclaimer page and Transcript (TXT) are now available.

OFA has outlined below its positions and related policies for both Enrolling Existing Students and Providing ABE services.