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This Technical Bulletin lists the data standards for the Child Care and Development Fund (CCDF) Annual ACF-800 Report submitted by states and territories to the Administration for Children and Families (ACF), Office of Child Care (OCC), including key state-level data required by the Child Care and Development Block Grant (CCDBG) Act of 2014 (Public Law 113-186).

The ACF-901 is a data collection form designed to collect American Rescue Plan (ARP) Act Stabilization Grants provider-level data.

ACF-801 Case Level Data Standards - Technical Bulletin #3r-V9

Technical Bulletin #3r-v9
October 11, 2023

This Technical Bulletin lists the data standards for the ACF-801 Child Care Case Record Form. This Form, which is submitted by States and Territories to the Office of Child Care (OCC), includes key case-level data required by the statute governing the Child Care and Development Fund (CCDF).

This Technical Bulletin describes the formatting requirements for the ACF-801 data submission file. These formatting guidelines should be followed by all States and Territories when creating the file for electronic submission to the Administration for Children and Families (ACF). All questions about the file format should be directed to the Child Care Automated Reporting System (CARS) Team. This Technical Bulletin provides guidance for implementing provisions of the Child Care and Development Block Grant Act (Public Law 113-186) of 2014 and makes other revisions to strengthen administrative data reporting 

The purpose of this Technical Bulletin is to clarify several issues surrounding the ACF-801 reporting requirements. Section II provides guidance related to definitions of specific data elements and data element response options. Section III contains contact information if you have questions or need further assistance.

While ACF welcomes comment on any topic related to the proposed rule, below is a list of key areas within the NPRM where ACF is specifically requesting input from commenters. Please see the instructions on how to submit comments.

These are instructions for submitting comments on the Notice of Proposed Rulemaking (NPRM)  filed on July 13, 2023. This NPRM offers additional draft guidance on program requirements for the Child Care and Development Fund (CCDF) program. All interested parties will have 45 days to comment, and ACF will consider all comments before issuing final guidance on program requirements.

This Technical Bulletin describes how to upload the ACF-801 in the Child Care Automated Reporting System (CARS) and how to use the Summary Data Assessment Report (Summary Report or SAR). After uploading the ACF-801 data file into CARS, state/territory users will have access to the SAR report. Effective with the October 2022 report, OCC revised the ACF-801 to include new response categories for several data elements. This bulletin has been updated to reflect the new response categories and basic analysis included in the SAR.

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